Transition to ShoSoft · Start on the Free plan
Green Box moved event scheduling, event work, inventory, and team coordination out of paper binders, Google Calendar, Outlook, and Dropbox. This is the order that move happens in.
Start with the Free plan · No credit card required
The move
Tasks, inventory, workforce and invoices all hang off an event, and an event needs a date and a space, so the calendar goes first.
Before you start
ShoSoft has no external calendar sync, so Google Calendar, iCal and Outlook stay where they are. There is no published bulk importer either. Your team builds the calendar and the events inside ShoSoft, which is why the order below matters, and why it is worth starting with the next six months rather than the whole history.
Want someone on the call while you do it? Get a demo and walk the first hour together. Guided onboarding and data migration are also available as a paid add-on on Essentials and Professional, and included on Enterprise. Compare plans.
Pull the next six months of dates out of the binder, the shared calendar and the spreadsheet. Add your list of spaces, your equipment list, your crew and what they cost. This is the real work, and it happens before anyone signs in.
Create your spaces, then put the dates on them. Month, week and day views carry event status filters, and week and day views show room-level space allocation. The master calendar is on the Free plan, so this stage costs nothing.
Each event opens into its own record with dates, spaces, people, files, status, and load-in and load-out times. Pick the self-produced workflow for shows you run, or the collaborative workflow for a producer's booking.
Load the equipment list as reusable and consumable items with quantities, categories and rates. Define workforce categories, roles and billing rates. Then attach both to the events you just built and put the run of show into tasks. Inventory and workforce start on Essentials, project management on Professional.
On Professional and Enterprise, a collaborative event's spaces, inventory, workforce and custom charges become quotes and invoices, with line items, balances, payments and deposits. Connect Stripe and the payment records land against the same event.
Add the people who need to edit. Free carries one team member, Essentials two, Professional five plus unlimited view-only seats, Enterprise unlimited. Once everyone is in, close the old shared calendar and the old spreadsheet so there is one place to look.
Stage by stage
Stage 02 · Calendar
One live view of every event and space. Move from a venue-wide calendar to the details that matter without losing context.
Stage 03 · Events
Each event becomes its own operating hub for dates, spaces, people, files, resources, and money. It is the record everything else attaches to.
Stage 04 · Tasks
Keep event work out of memory and group chats. Teams can plan in board, calendar, or list views, then open the related event without hunting for context.
Stage 04 · Inventory and workforce
Both are venue-level catalogs. Build them once, then attach them to any event, quote or invoice.
Stage 05 · Accounting
Collaborative events connect spaces, inventory, workforce, and custom charges to quotes and invoices, so nothing gets re-typed into a second system.
Before day one
Most venues can complete their initial setup in under an hour without an IT project.
A venue that already did it
“Using ShoSoft has allowed us to go from five tools to a single source of truth.”
Anna Faye Hunter, Director of Communications and Engagement
Green Box, Green Mountain Falls, Colorado
15 hours
of admin cut every month
Green Box is a nonprofit arts organization. It moved event scheduling, event work, inventory, and team coordination out of paper binders, Google Calendar, Outlook, and Dropbox.
Have something else in mind? We’d love to hear about your venue.
Talk to our team ↗No. ShoSoft has no external calendar sync. The ShoSoft master calendar becomes the one your team works from, which is why building it is the first stage of the move. Leaving the old calendar in place and read-only for a few weeks is a reasonable way to let people let go of it.
Pricing
For a calendar worth keeping
$0/ month
No subscription charge.
For your daily venue operations
$99/ month
Billed monthly, or $79/mo billed yearly.
For a growing team and business
$199/ month
Billed monthly, or $159/mo billed yearly.
For the full venue operation
$299/ month
Billed monthly, or $239/mo billed yearly.
Yearly billing saves 20%. Compare every plan
Start with the calendar on the Free plan.
No credit card required
