Venue rental rate calculator
Calculate a rental rate that covers your costs and the profit margin you want.
Work out what to charge
Bring your own numbers or explore an example. We’ll guide you through each input and show how it adds up.
See your results for free. Add your email to keep a report.Before you send the quote
Know what your rental rate needs to cover
Start with the cost of keeping the venue open and delivering each event. Then add your target profit margin to find a rate grounded in your own operating assumptions.
- 01
Share the overhead across bookings
Divide monthly fixed costs by the number of events you expect to book in an ordinary month.
- 02
Add the cost of running the event
Include the additional expense of delivering one booking. Together with its share of overhead, this is the break-even rate.
- 03
Make room for your target margin
The calculator finds the rate where your chosen share remains after those costs. Compare it per event, per day, or per hour.
A worked example
A $4,875 cost becomes a $6,500 rate
With $27,000 in monthly fixed costs spread across eight events, each booking carries $3,375 in overhead. Add $1,500 to run the event, then divide the $4,875 cost by 75% to keep a 25% margin on a $6,500 rate.
Illustrative default inputs. Your result uses the numbers you enter above.
Bring the plan into ShoSoft
Keep the quoted price connected to the event
A considered rate is a useful start. ShoSoft helps keep the spaces, equipment, workforce, and custom charges connected as the event takes shape.
- Build quotes from event orders
Accounting on Professional and Enterprise uses the event’s own spaces, inventory, workforce, and custom charges as line items.
- Keep equipment rates with the inventory
Items and bundles hold their quantities, rates, and billing types so the gear assigned to an event stays connected to its charges.
- See the bookings behind the month
Keep events and internal holds across your venue spaces visible in one shared calendar.
Start with the Free plan · Add modules as your venue grows
ShoSoft, in action. From the event’s order to its quote and invoice
Good to know
Questions about setting venue rates
The assumptions behind the answer, explained.
It divides monthly fixed costs by monthly bookings, adds the cost of running one event, then divides the total by one minus your target margin. An hourly rate divides that event rate by the hours you enter.