Venue feasibility calculator
Find the number of monthly bookings your venue needs to cover its costs.
See how many bookings you’ll need
Bring your own numbers or explore an example. We’ll guide you through each input and show how it adds up.
See your results for free. Add your email to keep a report.Before you commit to the space
See the bookings behind the business
A space can look right before the numbers do. Bring monthly rent, fixed costs, and the income from each event into one view, then see the booking volume needed to cover those operating costs.
- 01
Start with the monthly overhead
Multiply the venue’s square footage by its monthly rent per square foot. Add the recurring costs you expect beyond rent.
- 02
Work out what each event contributes
Enter an average rental fee and the share spent delivering that event. What remains contributes toward your monthly overhead.
- 03
Translate the gap into bookings
Divide monthly overhead by the contribution from each event. See the average and the whole bookings needed to cover a typical month.
A worked example
Four bookings cover the example month
A 6,000 sq ft space at $2.50 per sq ft costs $15,000 in monthly rent. With $12,000 in other fixed costs and $8,000 left from each $10,000 event, the break-even point is 3.375 events. That means four whole bookings in a typical month.
Illustrative default inputs. Your result uses the numbers you enter above.
Bring the plan into ShoSoft
Make every booking easier to run
When you move from exploring a venue to operating one, ShoSoft keeps your calendar and event details together as the business grows.
- Start with a calendar that stays free
See every space, event, and internal hold in one live calendar. The Free plan requires no credit card.
- Catch conflicting bookings early
ShoSoft flags overlapping bookings when they are entered, keeping your team on the same calendar.
- Build an operating record for each event
Bring the dates, spaces, team, files, and resources together as a booking becomes a full event.
Start with the Free plan · Add modules as your venue grows
ShoSoft, in action. Your spaces, holds, and booked events in one calendar
Good to know
Questions about venue feasibility
The assumptions behind the answer, explained.
It adds monthly rent and other fixed costs, then divides that total by the rental fee left after the cost of running an event. The result is the average number of monthly bookings needed to cover the costs you entered.